Every workshop needs a hero.

Automotive workshop management software for independent Australian workshops. Job cards, scheduling, invoicing and customer texts in one fast Windows app, with every record kept on your computers so you can still look things up when the internet drops.

Register your interest See pricing

Workshop Hero launches Q1 2027, every plan at once.

Strip from the Scheduler for Wednesday 30 September 2026: Marcus, Dylan, Jordan, Lachlan and Mitchell booked end to end from 7 am to 4 pm, every lane at 8 of 8 hours, with the loan-car count, To print (5) and the chip colour key in the header.
The Scheduler: a day board of labour chips for each technician, with capacity at a glance.

Every click counts.

We measured Workshop Hero by running a practice workshop holding a full year of work: about 4,200 invoices and 1,000 customers.

  1. 13 clicksBook a service and text the confirmation, with 11 keystrokes
  2. Under 0.5 sAny list of customers, cars, parts or op codes opens
  3. 0.8 sNo screen froze for longer, in the whole run
  4. About 1 sA change shows on your other computers
  5. 8 clicksAdd a new car
Engineering drawing of a car raised on a two-post hoist

Everyday jobs, counted.

  1. 8 clicksAdd a new customer
  2. 9 clicksQuote a job and turn it into a job card
  3. 10 clicksOrder parts and book them into stock
  4. 2 clicksSee what's owed
  5. 5 clicksText a customer from their record

Workshop Hero is automotive workshop management software for independent Australian workshops, designed by people who use workshop management software every day, built to be better in every way and to avoid every daily pain point of other software.

Made by PXD Software (Performance x Design) in Australia.

From booking to banked, in one app.

Everything the workshop runs on. Fast, and built for Windows.

  1. 1

    Sales and profit for the month, who's clocked on to what, alerts and work in progress, on tiles you choose and arrange.

  2. 2

    Type the rego, press Look up and the car fills in. Alerts stay on the car, and every visit is kept in its service history. Lookups cost extra per search.

  3. 3

    Every customer keeps their cars, job cards, labour rate and texting consent. Their alerts pop up before you book them in.

  4. 4

    Book a job in a few clicks, then open a line for its hours, parts and notes. Past visits, statuses and flags sit on the card, and a free loan car is a click away.

  5. 5

    A day board for each technician, with bays, capacity and a warning when a car won't fit the hoist. Split or reschedule a job, and technicians clock on at the kiosk, hours ready for payroll.

  6. 6

    Send a quote, get the yes, and Accept & convert turns it into a job card without retyping.

  7. 7

    Your own text number and one shared inbox. Reminders go out on their own, booking confirmations and vehicle-ready texts wait for your click, quick texts cover the usual replies, and campaigns show who they reach before you send.

  8. 8

    Deposits, split payments and credit notes, an end-of-day cash-up to the cent, and invoices and payments synced to Xero, with MYOB to come.

  9. 9

    Supplier receipts with the bill attached, what you owe and when, vendors, petty cash and an asset register.

  10. 10

    Seven reports in three groups: sales, gross profit, expenses, WIP and debtors, technician performance, a BAS summary and an accountant pack. Print them or export CSV.

  11. 11

    A monthly scorecard against your own targets, a year of trends, and targets for the workshop and each technician.

  12. 12

    Stock with every movement, anything under its minimum flagged, an order queue with the supplier's cut-off, purchase orders, receiving and stocktakes.

  13. 13

    Every setting in one place, the setup guide any time and a gear on each screen. Five access levels with ticks for each person, every change logged, and two-factor sign-in for owners and managers.

  14. 14

    Bonus

    Dark or light, four light shades and eight accent colours on each computer. Three invoice styles, your own printed job card, two on-screen job card layouts, your own statuses and the sidebar in your order.

One job, start to finish.

Oliver Miller's RAV4 Hybrid, one Wednesday at the practice workshop, followed through the real screens up close.

Scheduler day view for Wednesday 30 September 2026, fully booked: five technicians, Marcus, Dylan, Jordan, Lachlan and Mitchell, each with work end to end from 7 am to 4 pm (logbook, 4WD, minor and basic services, front struts, a timing belt and a warranty repair, a water pump, brake rotors and pads, two sets of four tyres, rear shocks, two batteries, a diagnosis, two air-con regases, a coolant hose and two safety certificates), each lane headed by the technician's bay, hoist and skills and at 8 of 8 hours, with markers for cars checked in, technicians clocked on, a loan car, a waiting customer and parts on order, To print (5) for the cars not in yet, and nothing left unscheduled.
A finished job card (JC-004268, Oliver Miller's Toyota RAV4 Hybrid 032JCC) in the Command Board layout: vehicle, customer, booking, hours, notes and total panels across the top, the service history strip, and three job lines (logbook service, wiper blades, tyre rotation) with their parts, labour, the hours Marcus clocked and the invoice they were billed on.
Time Clock kiosk at 10.40 am: a tile for each person who clocks in, showing Marcus, Dylan, Jordan, Lachlan and Mitchell on their jobs (job card and line) and Dave on admin, with when each clocked in and the hours on jobs and attended so far; Jordan Nakamura's tile is open with his clock-off, break and job buttons.
Customer record for Oliver Miller, scrolled down past his notes, texting consent and labour rate to the Text messages panel: the latest of his texts (his reply to the reminder the day before, the "ready for pickup" text with his "Great, thank you", and the thank-you after he paid, each delivered), above a reply box; his RAV4 Hybrid is listed underneath.
Tax invoice INV-4208 from Ridgeline Automotive for Oliver Miller's Toyota RAV4 Hybrid (032JCC), the A4 page Workshop Hero prints: the three jobs in the customer's words (the logbook service to Toyota's schedule with the engine oil and the oil, air and cabin filters, the front wiper blades replaced, the tyres rotated front to rear) with hours, rate and totals and the parts under the first two, then along the foot the tyre tread and brake pad readings colour coded on a plan of the car (5.6 and 5.4 mm at the front in green, 2.9 and 2.7 mm at the rear in amber, brake pads 7.5 mm front in green and 1.8 mm rear in red), the bank details to pay into and a balance due of $0.00.
Invoice INV-4208 open in Invoicing, beside the list of customer invoices, marked Paid and In Xero: Oliver Miller's bill-to, vehicle and job card details, then the three lines in the words the customer reads (a logbook service to Toyota's schedule with the oil and filters replaced, everything checked and the rear brake pads at 1.8 mm recommended for replacement soon; front wiper blades replaced and the washer jets re-aimed; the tyres rotated front to rear and torqued) with the engine oil, filters and wiper blades under them, hours, rate and totals, the subtotal, GST and a zero balance, and the EFTPOS payment on 30 September, with Print, Save PDF, Issue credit note, Fix money and Void buttons across the top.
Scheduler, Wednesday 30 September. Marcus's lane, 7:00 to 9:30.

Real screens from a practice workshop. The names and numbers are fictional.

Customers come back when you remind them.

Every customer and car keeps its history, notes and alerts. Workshop Hero texts booking confirmations and reminders from templates you can edit. Replies land in a two-way inbox with an unread badge and delivery status.

  1. 14 days before it's dueService due
  2. When they bookBooking confirmation
  3. 7 days beforeReminder
  4. The day beforeReminder

Text campaigns

Pick customers by last visit, vehicle make, suburb or postcode, and watch the audience and cost update before you send.

Service campaigns

Set one up for a make, model, series, build years or km window, and Workshop Hero suggests it the moment a matching car is booked.

Customer record for Nathan Koch, a customer since September 2025: an alert across the top ("Deaf, text only, never ring"), his contact details, a note about his two cars and how he books them, his texting settings with the signed consent on file, his labour rate, and the start of his text history.

Speed

Built for the front counter
at 7:30 on a Monday.

Every list opened in under half a second, and no screen froze for longer than 0.8 of a second.

13 clicksto book a service and confirm it: Job Cards, New Job Card, type the rego, Start Job Card, add the line, Schedule, drag it onto a technician's day, then Finalise booking and Send text.

Offline

Internet down?
Your workshop keeps working.

Every computer keeps its own encrypted copy of your workshop, and a change on one shows on the others in about a second. If the internet drops, the essentials keep going: write and edit job cards and quotes, finalise invoices, run the scheduler board, and look up any customer or car. Everything catches up the moment you're back.

It's quick because the work happens on your own computer, and it keeps going because your records are there too. Payments, sending texts, ordering and stock, and settings wait for the connection.

Still works offline

  • Job cards
  • Quotes
  • Finalising invoices
  • The scheduler board
  • Customer and vehicle records
  • Switching staff by PIN

Waits for the connection

  • Payments
  • Sending texts
  • Ordering and stock
  • Settings

About 1 sfor a change to show on your other computers.

Clarity

Easy from
day one.

A setup wizard gets you started, one step at a time, and you can come back to it whenever you like.

Explain any button. Right-click any button for a plain-English explanation, with more help a click away.

569controls covered.

Settings for this screen. The gear on every screen opens that screen's own settings. Flip a switch and it saves on the spot, or follow a link straight to the right place in Settings.

Small things, done properly.

The details you'd only notice if they were missing.

At the keyboard

  1. Spell check in Australian English. Spelling mistakes get underlined before they reach a customer. It never autocorrects, and never leaves your computer.

  2. Y, D and T. In any date box press y for yesterday, d for today or t for tomorrow.

  3. Module tabs. Every screen opens as a tab and stays where you left it. No loading between screens.

  4. PIN switching. Staff share a computer and swap in with a 4-digit PIN.

Booking a car in

  1. Rego lookup. Type the plate, press Enter, and make, model, VIN and engine fill in. Lookups at an additional cost per search.

  2. Customer and vehicle alerts. Red alerts and amber notes pop up before you book. Impossible to miss.

  3. Suggested for this vehicle. A matching service campaign, service due by date or kms, work that was quoted but never booked, and last visit's notes, right on the job card.

  4. Loan car availability. See how many loan cars are free while you book. A clash shows red before it happens.

  5. Technician skills. Skill tags on each technician's lane show who suits the job.

Around the workshop

  1. Hoist load warnings. Workshop Hero warns when a car is too heavy for the hoist it's booked on, using the car's weight and your hoist's rated capacity.

  2. 4-post only. Flag a car and the scheduler warns you before it's booked onto the wrong hoist.

  3. Brake and tyre readings. Tread and pad measurements get their own colour-coded spot on the invoice.

  4. Dashboard to-do list. A shared list with due dates for the whole team. Nothing gets forgotten.

  5. Activity log. See who changed what, and when.

Thinking about switching?

Switch without re-keying your history.
Every customer and vehicle comes with you.

Workshop Hero's migration tool brings your customers, cars, suppliers, parts with stock on hand, and every invoice with its lines and payments across from Mechanic Desk or Workshop Software. Your invoice numbers carry straight on. When you switch, we load a trial on your own data first, so you can look around before you commit.

  1. 1

    Export from your current system

    The guides show how.

  2. 2

    We load a trial on your own data

    Usually within a day or two.

  3. 3

    Go-live night

    We reload a fresh export and you carry on.

Workshop Hero can help any workshop switch, whatever it runs on today. Imports already exist for Mechanic Desk and Workshop Software. Auxo Workshop and Workshop Mate imports are coming. Tell us what you use now.

Leaving Mechanic Desk Leaving Workshop Software

What's coming next

Q1 2027Online booking is on its way.

Online booking, still being built, on a phone: a sample workshop's booking page at step 3 of 4, Pick a time. Monday 12 October is chosen from the days with room for a general service and check, with Bay 1's day (the booked stretch in grey) and the free times from 8:00 in the morning to 2:00 in the afternoon.
Online booking, still being built, on a phone: 8:00 picked, so the car is dropped off by 7:30am and ready about 10am, with switches to wait for the car or ask for a loan car, and a box for anything else the workshop should know.
Online booking, still being built, on a phone: Request received. The 2020 Kia Cerato SLT590F is pencilled in and held for Monday 12 October at 8am, drop off by 7:30am, ready about 10am, for a general service and check, and the workshop will text to confirm within 2 working days.
Coming A first look at online booking on a customer's phone: pick a time, see when to drop the car off, and the slot is held while the workshop confirms. It's still being built, so these screens may change.

  • Online booking

    Customers book in online, any time. It captures their details, their car, the service it needs and the time slot they want, so the booking arrives ready for you to confirm.

    GoldAt launch

  • Phone app

    Technicians clock on and off and check a car's service history from their phone, with no walk to the kiosk. Front counter staff and managers can see the scheduler, clockings, reports, the dashboard and every customer and vehicle, wherever they are. More of Workshop Hero comes to the phone after launch.

    GoldAt launch

  • A website for your workshop

    PlatinumAt launch

  • Photos on vehicles and job cards

    Take photos in the phone app and attach them to a vehicle or a job card. Send the customer a link to the photos you pick, so the repair is clear before they say yes.

    GoldComing

  • Repco and Burson service data

    If you have a trade account with them, pre-loaded logbook services make creating a service easy, and the recommended oil prints on the job card for your technicians.

    Coming

  • MYOB and more suppliers

    MYOB alongside Xero, and more suppliers to come.

    Coming

  • Parts ordering

    Through EzyParts and Repco.

    Coming

Pay for the office. The workshop floor is free.

A licence is for each owner, manager or service adviser. Every technician uses Workshop Hero free, as many as you have.

Launching Q1 2027Every plan at once.

Plan Small1–2 licences Medium3–4 licences Large5+ licences What it is
Bronze $49.95 single price One-person workshop, one computer, offline only.
Silver $99.95 $149.95 Price on request Everything built today.
Gold $149.95 $199.95 Price on request Silver plus online booking and the phone app. Both arrive at launch.
Platinum $199.95 $249.95 Price on request Gold plus a website for your workshop. It arrives at launch.

Prices in Australian dollars, per month, including GST. Technicians are always free.

Register your interest

Register your interest.

Tell us a little about your workshop and we'll be in touch as Workshop Hero gets closer to launch in Q1 2027. Interested workshops may be offered a pilot place.

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